Pipeline Hygiene Agent | RippleHire Agent Builder

The problem

A pipeline full of stale candidates hides the ones who matter

Every stage collects candidates nobody has touched in weeks. The role changed, the panel moved on or the moment simply passed. Closing each one takes a decision, a stage change and a message, multiplied across hundreds of profiles, so it keeps getting pushed to later.

That is coordination work sitting on a recruiter’s desk. While it waits, reports show volume that means nothing, recruiters scan past the same stale names every day to find the candidates still moving, and the people sitting in those stages hear only silence from your brand.

Trigger

Scheduled pipeline scan

The agent reviews your stages on the schedule you set, without anyone starting the process.

Condition

No activity past your threshold

You define what counts as stale, for example 45 days in a stage with no movement, and you can vary it by stage, role or job type.

Action

Move the candidate out

The candidate is moved to the outcome you configure, such as Rejected, so the stage reflects who is in process.

Communication

Send the regret

The candidate receives a respectful closing message instead of silence, personalised with their name and role.

Configure once. The agent coordinates from there.

Part of something bigger

Agents coordinate every step around the recruiter

Pipeline hygiene is one workflow Agent Builder can coordinate. Zero Ghost Jobs applies the same discipline to job postings. Human Interview Fast Track moves qualified candidates before they can stall. Campus Voice Screening keeps volume drives flowing, and the Approval Agent clears blockers upstream.

The pattern stays the same: agents handle the coordination, while recruiters handle the conversations, decisions and relationships that move hiring forward.

Explore Agent Builder

It finds candidates who have sat in a stage with no activity beyond the threshold you define, moves them to the outcome you configure and sends each one a regret message. The pipeline your team sees matches the pipeline that exists.

No. You define the threshold, and it can vary by stage, role or job type. A niche search can carry a longer window than a high-volume role.

No. You choose the outcome the agent applies, and different rules can lead to different outcomes depending on the stage or the role.

A regret message personalised with their name and role, delivered over the channels you use for candidate communication, such as email or WhatsApp.

Yes. The conditions you configure decide exactly which candidates the agent touches. Anyone outside those rules is left alone.

Activity keeps the candidate out of scope. The agent only acts on candidates who have crossed the inactivity threshold you set.

No. Recruiters can still close candidates at any time. The agent handles the ones nobody has acted on, so silence stops being the default outcome.

No. Pipeline hygiene is one use case for Agent Builder. Teams run the same pattern for candidates on hold, interviews pending beyond a week and Applied-stage drop-offs, and the framework can coordinate many other repetitive steps across the hiring process.

Meet Amy

AI Interview Agent

RippleHire AI

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Your pipeline shows 400 candidates. How many are still in play?

A pipeline full of stale candidates hides the ones who matter

The agent coordinates. The recruiter closes.

Agent watches

Agent evaluates

Agent coordinates

Recruiter closes